Cost of buying an iPad versus renting

No doubt iPads are great tools for meeting planners who want to add interactivity to their events. These are an ideal solution for running conference applications, holding paperless meetings, or for point-of-sale solutions.

While renting an iPad at a conference certainly costs a lot less than buying a new unit, what’s the point of renting in bulk or in the long run? In this situation, would it be better for you to buy the units? What really happens to own a large number of iPads and reuse them in multiple events?

Buying an iPad might be best for you …

You have been planning to use them for multiple years
If you want a brand new device, fresh out of the box
You want to mix and match specific colors
Your team has time to handle logistics (customization, shipping, and security)
You want to offer iPads as rewards after the event

Renting iPads might be best for you …

You want to save money compared to the expense of buying them
You do not have the time or space to handle shipping and logistics
You want professional customization on a large number of iPads
You want easy options for onsite setup and support
You need 4G data and don’t want to deal with managing those data plans
You want 24/7 technology support and contingency plans (additional loss and theft insurance options)